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Built for Event Teams

From chaos to coordination.
Your team, perfectly orchestrated.

You didn't build an event business to spend nights juggling schedules, tracking logistics, and calculating mileage. GalaDesk handles the chaos so you can focus on delivering unforgettable experiences.

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GalaDesk dashboard showing upcoming jobs and team management

Finally, software that gets event teams

Every feature exists because we've felt the pain it solves.

End the "Who's Available?" Chaos

Stop texting 20 people to fill one gig. Post jobs, see who's interested and available, and assign with confidence. Your contractors stay engaged because they choose their work.

Travel Pay in 30 Seconds, Not 3 Hours

Remember calculating mileage for 15 contractors across 8 venues? GalaDesk does it automatically using real driving routes. One click exports your payroll-ready report.

Keep Client Details Out of Group Chats

No more client details floating in random text threads. Secure, event-specific channels keep information where it belongs and out of the wrong hands.

Never Double-Book Again

That sinking feeling when you realize you've double-booked the same crew member? Gone. GalaDesk catches conflicts before they become disasters.

Know Your Venues Like a Local

Which crew member crushed it at Rosewood Manor? Who struggled at the outdoor venue? Your venue history builds institutional knowledge that doesn't walk out the door.

See What's Actually Working

Stop guessing which contractors deliver. Track performance, spot trends, and make decisions based on data, not hunches. Grow strategically, not randomly.

Zero Scheduling Conflicts. Zero Excuses.

Every event business owner has the horror story: the double-booked crew, the last-minute cancellation, the refund. Our real-time scheduling catches conflicts the moment you create them, not when it's too late.

Real-time conflict detection
Team availability at a glance
Mobile access for contractors
Automated reminders

Zero Scheduling Conflicts. Zero Excuses.

Your Team's Experience, Preserved Forever.

When Sarah leaves for maternity leave, her 50 venue experiences don't have to leave with her. GalaDesk tracks who has worked where, what they learned, and what future teams need to know.

Venue-specific notes and tips
Contractor experience history
Key setup locations saved
Load-in and parking details

See Venue Features

Best Ceremony Spots

Golden Hour: 5:30 PM

Backup Power Location

VIP Parking: Gate B

Best Ceremony Spots

Golden Hour: 5:30 PM

Backup Power Location

VIP Parking: Gate B

🏛️

Travel Pay That Doesn't Make You Want to Cry.

We've sat at the kitchen table at midnight, calculator in hand, Google Maps open in 15 tabs, trying to figure out who drove how far. Never again. Set your rate once. GalaDesk handles the rest.

Real driving distance via Google Maps
Configurable rate per mile
One-click CSV payroll export
Per-employee calculations

TRAVEL PAY

Sarah M. → Rosewood Manor

Distance32.4 miles

Rate$0.65/mile

Travel Pay$21.06

Via Google Maps API

Custom Rate

Auto-calculated

Export to CSV→

Team members

What Changes When You Switch

Get Your Weekends Back

Stop spending Sunday nights prepping schedules and chasing confirmations. GalaDesk automates the busywork so you can actually rest before Monday.

Grow Without Breaking

Spreadsheets work until they don't. GalaDesk scales from 10 contractors to 500+ without the administrative nightmare that usually comes with growth.

Keep Your Best People Happy

Contractors leave when communication is chaotic and pay is delayed. GalaDesk keeps everyone informed, paid accurately, and actually wanting to work with you.

Up and running before your next event

1
Create Your Workspace
5 minutes to set up your branded hub. No IT degree required.
2
Import Your Team
Bulk upload or add one by one. They get a simple invite link.
3
Add Your First Event
Enter the details, see who's available, assign with one click.
4
Watch the Chaos Disappear
Automatic reminders, clear communication, accurate pay. You're welcome.

“Seeing an industry relying on obsolete tools despite living in an era of advanced technology, I created GalaDesk to finally bring event management up to speed. We leverage modern web standards to deliver the seamless experience contractors crave and the operational efficiency businesses require.”
Daniel C.
Founder & Photographer

Frequently Asked Questions

Everything you need to know about GalaDesk.

Your next busy season doesn't have to be chaos.

Start Free 30-Day Trial Schedule a Demo

From chaos to coordination. Your team, perfectly orchestrated.

Finally, software that gets event teams

End the "Who's Available?" Chaos

Travel Pay in 30 Seconds, Not 3 Hours

Keep Client Details Out of Group Chats

Never Double-Book Again

Know Your Venues Like a Local

See What's Actually Working

Zero Scheduling Conflicts. Zero Excuses.

Your Team's Experience, Preserved Forever.

Travel Pay That Doesn't Make You Want to Cry.

What Changes When You Switch

Get Your Weekends Back

Grow Without Breaking

Keep Your Best People Happy

Up and running before your next event

Create Your Workspace

Import Your Team

Add Your First Event

Watch the Chaos Disappear

Frequently Asked Questions

How does the travel pay automation work?

Is there a limit to how many jobs I can create?

Can I try it before I buy?

How secure is my data?

What payment methods do you accept?

What happens if I reach my user limit?

Can I cancel my subscription at any time?

Do you offer training and onboarding?

How does the venue library feature work?

Can team members access GalaDesk on their phones?

How does job assignment work?

What kind of support is available if I have issues?

Can I export my data?

Does GalaDesk integrate with other tools?

What happens to my data if I cancel?

Can I customize GalaDesk for my brand?

Your next busy season doesn't have to be chaos.

From chaos to coordination. Your team, perfectly orchestrated.

Finally, software that gets event teams

End the "Who's Available?" Chaos

Travel Pay in 30 Seconds, Not 3 Hours

Keep Client Details Out of Group Chats

Never Double-Book Again

Know Your Venues Like a Local

See What's Actually Working

Zero Scheduling Conflicts. Zero Excuses.

Your Team's Experience, Preserved Forever.

Travel Pay That Doesn't Make You Want to Cry.

What Changes When You Switch

Get Your Weekends Back

Grow Without Breaking

Keep Your Best People Happy

Up and running before your next event

Create Your Workspace

Import Your Team

Add Your First Event

Watch the Chaos Disappear

Frequently Asked Questions

How does the travel pay automation work?

Is there a limit to how many jobs I can create?

Can I try it before I buy?

How secure is my data?

What payment methods do you accept?

What happens if I reach my user limit?

Can I cancel my subscription at any time?

Do you offer training and onboarding?

How does the venue library feature work?

Can team members access GalaDesk on their phones?

How does job assignment work?

What kind of support is available if I have issues?

Can I export my data?

Does GalaDesk integrate with other tools?

What happens to my data if I cancel?

Can I customize GalaDesk for my brand?

Your next busy season doesn't have to be chaos.

From chaos to coordination.
Your team, perfectly orchestrated.

From chaos to coordination.
Your team, perfectly orchestrated.