Schedule your crew, block double-bookings, and calculate travel pay automatically — all in one place. Contractors join free.
Every feature exists because we've felt the pain it solves.
Stop texting 20 people to fill one gig. Post once, see who's interested, and assign with confidence.
Calculating mileage by hand is tedious and error-prone. GalaDesk uses Google Maps to measure driving distance from each contractor to the venue, then applies your travel pay rules automatically.
No more client details floating in random text threads. Internal messaging keeps your team in sync without leaking addresses, contacts, and event notes into private SMS.
Stop double-bookings before they happen. GalaDesk makes it impossible to assign a team member to two jobs on the same day — including multi-day events that span a weekend.
Venue knowledge usually lives in one person's head — until they leave. GalaDesk centralizes addresses, contacts, notes, and crew history so the next event at the same venue runs smoother than the last.
Stop guessing which contractors deliver. GalaDesk's reporting breaks down reliability, revenue, and utilization — by job type, venue, and season.
Role-based permissions, real-time availability, and a single roster that actually stays up to date. Whether you manage 5 contractors or 500, everyone knows exactly where they stand.
Every event business owner has the horror story: the double-booked crew, the last-minute cancellation, the refund. Our real-time scheduling catches conflicts the moment you create them, not when it's too late.
Saturday Schedule
October 12 · 3 jobs
Rosewood Manor
Sarah M.
Lakeview Estate
Sarah M.
Downtown Chapel
David K.
We've sat at the kitchen table at midnight, calculator in hand, Google Maps open in 15 tabs, trying to figure out who drove how far. Never again. Set your rate once. GalaDesk handles the rest.
Travel Pay
Sarah M. → Rosewood Manor
Stop spending Sunday nights prepping schedules and chasing confirmations. GalaDesk automates the busywork so you can actually rest before Monday.
Spreadsheets work until they don't. GalaDesk scales from 10 contractors to 500+ without the administrative nightmare that usually comes with growth.
Contractors leave when communication is chaotic and pay is delayed. GalaDesk keeps everyone informed, paid accurately, and actually wanting to work with you.
5 minutes to set up your branded hub. No IT degree required.
Bulk upload or add one by one. They get a simple invite link.
Enter the details, see who's available, assign with one click.
Post a job, assign in minutes, and let GalaDesk handle reminders, conflicts, and travel pay.
“I started GalaDesk after watching event teams juggle a dozen disconnected apps — information gets tied up, time gets wasted. We unify all your data in one platform so you can do more, scale bigger, and grow your business. Let us handle the hard work.”
Start with a team. Scale to enterprise when you're ready. Save 2 months with annual billing.
5 admin seats included · contractors free
For small studios just getting organized.
10 admin seats included · contractors free
For growing event companies.
25 admin seats included · contractors free
For established staffing agencies.
Volume discounts available
For large operations with custom needs.
We never sell your data. Your team, venue, and client info stays private to your workspace.
Pull your jobs, contractors, and travel-pay records to CSV whenever you want. No lock-in.
Encrypted in transit and at rest, with role-based access so people only see what they should.
Month-to-month. No long-term contract, no cancellation fees, no runaround.
Everything you need to know about GalaDesk.
Built for event pros who've outgrown spreadsheets — reclaim your time and run your entire operation from one place.