Team Size & Cost Calculator
Find out how many staff you need and what it will cost
Find out how many staff you need and what it will cost
Find out how many staff you need and what it will cost
Event Type
Guest Count
Event Duration (hours)
Service Style
Venue Complexity
Staffing Recommendation
Minimum
Bare minimum to run the event
14staff
$2,671 – $5,048
Recommended
Our recommended crew size
20staff
$3,674 – $6,705
Comfortable
Optimal — no one is rushed
28staff
$5,410 – $10,593
Role Breakdown
Event Leadership
Lead Coordinator
Always 1 lead coordinator per event
1–2
$500 – $1,500
Assistant Coordinator
0 for simple venues, 1 for standard, 2 for complex
0–1
$0 – $0
Guest Service
Servers
Plated: 1 per 15 guests. Buffet: 1 per 30. Stations: 1 per 25.
7–12
$1,620 – $2,700
Bartenders
1 per 50-75 guests (varies by service style)
2–4
$675 – $1,080
Host / Greeter
1 per entrance (1 for simple/standard, 2 for complex)
1–2
$144 – $200
Logistics & Setup
Setup Crew
2 for simple, 3 for standard, 4 for complex venues
2–4
$450 – $750
Breakdown Crew
1 for simple, 2 for standard, 2 for complex venues
1–3
$285 – $475
Labor Hours Summary
Based on industry staffing ratios and regional averages. Actual needs vary by venue and vendor.
Managing a team this size across multiple events?
GalaDesk handles scheduling, travel pay, and conflict detection automatically.
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